IT Knowledge Base : Agenda Check List

Created by Sean Mcilroy on May 19, 2016

Training Video How to create an Agenda using the eMAM tool

Phase StepInput byTask

Agenda Check List

1Chair 

Automatically Reserve the AgendaAgenda Flow Process Automatically Reserve the Agenda Guidelines

Creation of Agenda placeholder directly from the Portal meeting Tab

  • Select WG
  • Select Meeting Tab
  • Select icon to reserve the Agenda
  • Select OK
  • Select Go to the meeting list
2Chair 

Create Meeting AgendaAgenda Flow Process Create Meeting Agenda Guidelines

  • Select icon to enter the eMAM tool
  • Select Create New Agenda or Create Copy
3Chair 

Update Agenda DetailsAgenda Flow Process Update Agenda sections Guidelines

  • Select  icon to enter eMAM
  • Sections 1,2,3, 4, 5 and 6 automatically updated
  • Add submitted documents to the Agenda
  • Confirm required documents submitted to meeting are present
4Chair 

Automatically/manually Upload & email WGAgenda Flow Process 

  • Upload
    • Automatically - 
      • Confirm all the details in the Agenda are correct
      • Click Upload document
    • Manually - 
      • Click 'Export Agenda Word Document'
      • Confirm Word doc details correct
      • Upload doc to WG docs area
  • Confirm document has been uploaded in portal
    • Click Email Agenda
  • On receipt of the automatically generated email
    • Check email and forward to the WG
5Chair

Create Agenda RevisionAgenda Flow Process Create Agenda Revision Guidelines

    • Select icon to enter the created Agenda
    • Edit/Update the agenda details as required
    • Click upload document
    • Click email Agenda
    • Check email and forward to WG

Note: to view Agenda Guidelines - Minutes check list - Minute Guidelines

 

 

Attachments:

Flow chart icon2.PNG (image/png)
Word doc.PNG (image/png)
Reserve Agenda.png (image/png)
Agenda Icon.png (image/png)